This is a living document and we are working to expand it in key areas.
HC Meetings AB (referred to below as High Court) is an independent legal entity operating Conference, Event – Office Center in Malmö, Sweden. During the summer months we also operate the restaurant IVAR on our premises.
High Court is mainly a business to business focused company and our guiding principle, when it comes to personal information, is to not collect more information than is necessary, to not keep information longer than is needed and to not use information for any other purpose than was intended when it was collected.
We collect basic information about you and your organisation when you inquire to make a reservation or sign a contract for your organisation at High Court. Or when you are visiting the restaurant IVAR
Information about you may be passed on to us by other partners involved in your request, reservation and contract process. For instance, if you make your reservation via a Booking Agency, the chosen partner will collect the necessary information to process your company’s reservation request and hand over the information upon completion of the reservation.
We may also collect information when you for instance voluntarily complete customer surveys, provide feedback and participate in competitions.
Website usage information is collected using cookies and may include information on referral web- sites, your IP-Address during the reservation process and your device hardware ID (MAC Address).
Basic information required to make a reservation to secure your organisations visit preferences includes:
Additional information will be collected upon arrival at the center and during the stay. Such information may include:
Back-up documentation in connection with charges occurred during your visit , such as:
* additional food, beverage, internet, technical requirements, special requests related to your booking.
During the reservation and contract process we collect basic personal information as needed to process your reservation, whether that may be for an office space, a conference or an event or a dinner reservation.
Additional information is collected during the visit to ensure your identity and document various charges, services, etc.
Previous details of your booking are stored to allow us to recognize you on possible future visits to High Court and ensure a consistent service delivery to suit your preferences.
From time to time we aim to keep you or your organisation informed about news from us and may contact you as a representative of your organisation with special offers and other marketing communications. Or as a private person we would like to send you information, offers with regards to our restaurant IVAR.
We collect information about you to process your reservation and contracts and provide the services and products you have requested. Information collected will be retained for recognition of you and customization of services relating to possible future visits.
Based on our legitimate interests of keeping your organisation informed, we may also contact you as a representative of your organisation. You can at any time decline further contact, by unsubscribing, or by updating us as to whom may currently be a more appropriate contact person for your organisation.
High Court will not share your information for marketing purposes with outside companies.
We may use your information collected from the website to personalize your repeat visits to our website.
Information about you will stay with High Court as the responsible data controller and will not be disclosed to third parties unless required by authorities to so, for example for fiscal reasons.
Reservation, contract and stay details will be retained after your departure from High Court and the settlement of the invoice in accordance with Swedish law.
To enable us to recognize you on repeat visits and to secure a consistent delivery of services as per your request, we expect to retain personal information collected for up to three years after the last activity with us.
Invoices and invoice back-up will be kept as per Swedish Fiscal requirement for up to 10 years.
From time to time we would like to update you on news and offers from High Court or IVAR,
High Court has a legitimate interest of keeping your Organisation informed about products and services, and we may therefore contact you as a representative of your Organisation.
You can at any time decline further contact, by unsubscribing, or by updating us (firstname.lastname@example.org) as to who may currently be an appropriate recipient for your Organisation.
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to us at the following address at the bottom of this text. Repeated requests within a year will be charged.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
To ensure your identity we will require a scanned and verified copy of your governmentally issued ID- Card or Passport when asking for insight in personal information stored.
To make our web-sites work even better for you, we use ‘cookies’ to collect information about your use of the website. Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
For further information visit www.aboutcookies.org or www.allaboutcookies.org.
You can set your browser to not accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
If you don’t wish to accept cookies, you can turn them off in your web browser’s security settings. This will prevent any cookies to be stored on your device.
High Court will take reasonable technical and Organisational precautions to prevent the loss, misuse or alteration of your personal information.
High Court will store all the personal information you provide on its secure (password and firewall protected) servers and ensure external partners involved maintain equal security measures.
You accept that data transmission over the Internet is inherently insecure and High Court cannot guarantee the security of data sent over the Internet.
We have taken appropriate measures with our data processors to ensure that all personal data transferred receive an adequate level of data protection within the meaning of the General Data Protection Regulation of the European Union (GDPR).
211 18, Malmö
If you have complaints regarding the processing of your personal data, you can also contact the Swedish Data Protection Agency (Datainspektionen).